by Rich Martin | Optimum Safety Management
OSHA Recordkeeping Submissions (OSHA 300A summary) must be completed by March 2. Here’s what you need to do to prepare:
- Ensure an injury and illness report (OSHA 301 Form) has been created for each work-related incident or illness that occured in 2021.
- Ensure each of these entries has been logged on the OSHA 300 – Log of Work-Related Injuries and Illnesses Form.
Once this is done, use the 300 log to develop the OSHA 300A summary report, which you will submit to OSHA.
A recordable injury is any injury that requires more than first aid. If the worker needed stiches, splints, prescription medications, etc. this is a recordable injury. If the work-related illness or injury resulted in time away from work or work reassignment, it is also a recordable injury.
OSHA identifies the following as recordable injuries:
- Any work-related injury or illness requiring medical treatment beyond first aid.
- Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work or transfer to another job.
- Any work-related fatality.
- Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.
- There are also special recording criteria for work-related cases involving: needlesticks and sharps injuries; medical removal; hearing loss; and tuberculosis.
Reportable injuries are any injuries involving fatality, amputation, loss of eye(s) or admission to to a hospital for treatment. It is NOT a reportable injury if the worker was admitted to the hospital for observation and diagnosis only.
All reportable injuries must be reported to OSHA within 24 hours (8 hours fot a fatality) of the employer becoming aware of the incident.
The Recordkeeping Process
Here are the five steps that must be completed to comply with OSHA’s recordkeeping standard (29 CFR 1904.32).
1. REVIEW: the OSHA 300 log for 20201 for accuracy (and update as necessary).
2. SUMMARIZE: using the related OSHA 300A form, create an annual summary of injuries and illnesses record on the OSHA 300 log.
3. CERTIFY: once the summary is complete, a “company executive” must certify that they reviewed the information for accuracy (signature required).
4. POST: the summary (OSHA 300A form) in each establishment in a conspicuous place or places where notices to employees are customarily posted. It must be posted by no later than Feb. 1 and remain posted through April 30.
*NOTE – you must ensure the posted annual summary is not altered, defaced or covered by other material.
5. SUBMISSION: once your OSHA 300A form is completed, submit it using OSHA’s online app. If this is your first time using the app, you will need to create an account and input your organization’s information. The app walks you through the process and the setup is user-friendly. You can access the app at: https://www.osha.gov/injuryreporting/ita.
*NOTE – your OSHA 300A form is what is primarily used in the registration process for FCA’s CREST Awards. Once your form is complete, it won’t take you long to enter the FCA CREST Awards!
CREST Award registration opens on Jan. 3, and the entry deadline is Feb. 28. Visit http://www.esafetyline.net/fcaaward to register for the CREST Awards!
About the Author
Rich Martin is a Safety Professional at Optimum Safety Management. Optimum is a leading expert on construction safety one of FCA’s key safety partners. Visit www.optimumsafetymanagement.com to learn more about Optimum.